Color Approval Policy at Shri Jagdamba Dyeing Mills
At Rudra Sustainable Solutions, we follow a structured and multi-step color approval process to ensure every batch meets customer expectations and internal quality benchmarks. Our approach includes both customer feedback and internal assessments, ensuring consistent and accurate color output in every production cycle.
Key Highlights:
Dual-Level Approval
Color approval is conducted through two channels: direct customer validation and internal team checks by dyeing supervisors.Internal Dyeing Department Check
During the dyeing process, the department head provides color clearance. If the shade matches, the process continues; if not, adjustments are made and rechecked.Audit Department Review
Before dispatch, the audit/dispatch team cross-checks fabric shades for accuracy and quality using visual reports and ensures lot continuity.Final Lot Verification
An auditor performs final lot checks using a 4-point system, visual confirmation, and lot tracking to maintain high standards.
Supplier Evaluation Policy
Our Supplier Evaluation Policy ensures that every vendor we partner with aligns with our factory's core standards. We assess all suppliers—whether they provide fabric, chemicals, or other materials—on their ability to deliver quality, maintain timeliness, and meet payment terms consistently. The goal is to build a network of trusted partners who uphold our production and quality standards.
Key Points:
Category-Based Evaluation: Includes fabric, chemicals, and accessory/material suppliers.
Performance Metrics: Based on timely delivery, material quality, and payment reliability.
Continuous Assessment: Evaluation happens every time a new material is purchased.
Grading System: Suppliers are graded to measure performance consistency.
Elimination Criteria: Underperforming suppliers are removed to ensure optimal sourcing.
Change Over Policy
Our Change Over Policy ensures a smooth transition between fabric batches during pre-material processing and finishing. By following a structured protocol, we maintain consistency in output quality while minimizing process errors. This changeover process is crucial for adapting machines and settings to the specific needs of new fabric runs.
Key Points:
Dyeing Setup: Machines in seinging and mercerizer stages are adjusted to match the next fabric specifications.
Chemical Preparation: Relevant chemicals and temperatures are pre-set for the next batch.
Job Card Based Execution: All settings and steps follow instructions from the job card.
Finishing Stage Readiness: Stenter machines are cleaned, and speed/temp is calibrated for new fabric.
Quality Focus: Ensures the next production run meets quality expectations without interruptions.
Maintenance Policy
To ensure the smooth functioning of all machinery and equipment, we follow a dual-layered Maintenance Policy at our facility. It includes both reactive and preventive maintenance approaches—designed to reduce downtime, extend machinery life, and maintain safety standards.
Key Maintenance Highlights
Types of Maintenance
Sudden Breakdown: Immediate on-site repairs for unplanned machine failures.
Preventive Maintenance: Scheduled maintenance based on a pre-planned calendar and checklist.
Preventive Calendar System
Weekly and monthly checkups for key equipment like boilers, compressors, and ETP units using predefined checklists.Parts Replacement Protocol
Faulty or nonfunctional parts are periodically reviewed and replaced under the supervision of the maintenance head.Maintenance Checklists
Checklists are issued for routine inspections across all machinery to ensure factory-wide coverage.Record Keeping
All maintenance activities—whether sudden or preventive—are documented in weekly and monthly logs for audit and traceability.
Claimed Material SOP
At Rudra Sustainable Solutions, we ensure all claimed materials—such as organic fabrics, recycled textiles, and certified chemicals—are handled through a dedicated SOP that guarantees compliance, traceability, and sustainability throughout the production process. Each step, from receipt to usage, is carefully monitored and recorded.
Key Highlights
Certified Material Verification
Suppliers must provide TC Certificates (for organic/recycled fabric) and GOTS/ZDHC approvals (for chemicals) before acceptance.Separate Storage Protocol
All claimed materials are stored separately—organic fabrics in the greige section, and certified chemicals on marked pallets.Controlled Distribution
Prior to issuing for dyeing, materials are clearly labeled (e.g., Organic, Recycled) and chemical details noted in job cards.PPE Compliance in Handling
Chemicals are handled by authorized personnel only, wearing proper PPE kits, and all movement is logged in ERP and registers.Full ERP Integration
Every stage—receiving, storage, and issuing—is digitally recorded to ensure transparency and traceability.
Warehouse Policy
Our warehouse operates with strict protocols to ensure accurate material handling, secure storage, and quality control at every stage. Divided into Greige, Finished Goods, and Chemical Storage areas, each zone follows a structured SOP integrated with ERP systems for full traceability and operational efficiency.
Key Highlights
Designated Storage Zones
Warehouse is divided into Greige, Finished Products, and Chemical Storage areas, each with a dedicated location system.Receiving & Quality Check
All incoming raw materials are audited and verified before storage, and entries are maintained via the ERP system.Fabric Inspection & Rolling
Post-dyeing, fabric is inspected, rolled, and approved within 7 days, following 4-point inspection and GSM reports.Chemical Handling
All chemical receipts are systematically recorded and safely stored in marked areas for compliance and safety.Daily Dispatch Monitoring
Every dispatch, whether fabric or chemicals, is tracked and logged in the ERP system for transparency and control.
Slow Moving Stock Policy
Slow-moving or deadstock refers to inventory that remains unsold over a prolonged period. At Rudra Sustainable Solutions, we follow a clear policy to monitor, identify, and address such inventory to minimize storage costs, free up warehouse space, and optimize operational efficiency.
Key Highlights
Deadstock Identification
Products that remain unsold for extended periods are flagged as deadstock for review.Financial Impact Control
Deadstock ties up capital and warehouse space, which can hurt your cash flow and bottom line if not managed.Periodic Review
Inventory is regularly assessed to identify items that are becoming slow-moving or obsolete.Space Optimization
Removing or repurposing slow stock helps free up storage for high-demand items.Data-Driven Decisions
Insights from ERP systems are used to forecast demand and reduce chances of overstocking in the future.
Mold and Mildew Control Policy
Mold and mildew pose a serious threat to both building infrastructure and employee health, especially in high-humidity environments. At Rudra Sustainable Solutions, we implement a strict prevention and mitigation policy to protect our materials, spaces, and workforce.
Key Highlights
Understanding the Risk
Mold and mildew thrive in damp, poorly ventilated spaces, leading to long-term damage and health hazards.Moisture Elimination
We identify and resolve leaks, water overflows, and high humidity areas—especially near roofs, tanks, and foundations.Routine Inspections
Factory rounds include regular monitoring of moisture-prone areas and checking fabric placement away from walls.Seasonal Preventive Measures
Special attention is given during humid months, with enforced ventilation protocols to prevent fungal growth.Damaged Area Treatment
Affected walls or surfaces are repaired or coated with moisture-resistant materials by the maintenance team.
Non-Conforming Material Policy
At Rudra Sustainable Solutions, we strictly manage non-conforming materials to maintain quality standards across departments. Any material that fails to meet required specifications is audited, isolated, reported, and either corrected or discarded based on internal protocols.
Key Highlights
Defined Policy Structure
A clear SOP is in place to handle materials that don’t align with quality requirements at any production stage.Dedicated Holding Areas
Non-conforming items are segregated and stored in designated areas for further inspection and decisions.Inspection and Verification
Every suspected material is audited using 4-point, visual, and GSM methods by auditors and checkers.Material Identification
Auditors ensure proper tagging and documentation of faulty goods within fabric, greige, or chemical departments.Action Reporting
Issues are escalated to department heads, who determine the next steps and corrective measures.Disposition or Reinstatement
Depending on the severity, non-conforming materials are either rejected, corrected, or reprocessed after approvals.
Supplier Evaluation Policy
At Rudra Sustainable Solutions, our Supplier Evaluation Policy ensures that only the most reliable and quality-conscious vendors are selected. We assess suppliers based on key factory requirements to maintain excellence across all supply chain operations.
Key Highlights
Supplier Categories
Evaluated across three key types:Fabric Suppliers
Chemical & Color Suppliers
Other Material Suppliers
Evaluation Criteria
Suppliers are assessed based on:
a. Timely delivery
b. Quality of material
c. Payment termsGrading & Performance
Each supplier is regularly graded. Those not meeting standards are gradually removed from the system to ensure only high-quality partners remain.Ongoing Review
Evaluations are conducted during every new material purchase using standardized Supplier Evaluation Sheets.
